The successful candidate must have 8+ years of administrative experience, be detail oriented and have excellent organizational, oral, and written communications skills. Candidates must possess the ability to manage multiple projects with solid time management skills.

The ideal candidate will demonstrate the ability to work both independently or take direction from senior staff in a fast-paced, deadline driven office environment.
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Required Experience

The successful candidate will have the following abilities to effectively thrive in this position:

• Must have at least 8+ years administrative experience
• High school diploma or equivalent required
• Proficiency in Microsoft Office, including Outlook, TEAMs, Word, Excel, and PowerPoint
• Experience with database management
• Willingness and capability to grasp and apply the use of new technologies specific to the firm quickly
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Skills

• Proposal or client contract experience is a plus
• Strong work ethic, accountable, reliable, and punctual
• Excellent written and verbal communication skills
• Must be detail oriented and organized in performing tasks
• Computer literacy
• Have a positive disposition
• Exceptional interpersonal skills
• Effective communication skills to interact with all levels of staff, as well as vendors and clients.
• Must be able to multi-task and complete assignments accurately and on time
• Self-motivated with a strong work ethic and ability to work independently with minimal supervision
• Ability to perform a variety of administrative functions
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Responsibilities

• Provide administrative support as needed throughout all departments and staff.
• Daily management of all office and kitchen supplies ensuring they are always adequately stocked and clean.
• Maintain incoming/outgoing mail, and distribute to appropriate personnel
• Assist with data entry, filing, and other projects
• Welcoming clients or other visitors to the office
• Develop and distribute internal communications to on-site staff
• Regular correspondence with VIKA Germantown
• Storing sensitive information correctly and with discretion

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Benefits:
Vika is proud to offer a broad range of benefits including:

• Health Insurance
• Dental Insurance
• Vision Insurance
• 401(k)
• Potential 401(k) Profit Sharing
• Flexible Spending Account
• Generous PTO including holidays, vacation, and sick leave
• Potential Bi-Annual Bonus
• Tuition Reimbursement
• Professional Development Support
• Advancement Opportunities
• Team-oriented Office Environment

‍For consideration, please submit your resume and cover letter via e-mail to Human Resources at moffatt@vika.com with Administrative Assistant in the subject line.

VIKA is an Equal Opportunity Employer and does not discriminate on the basis of race, national origin, religion, color, gender, sexual orientation, age, physical or mental disability, veteran status, or any other characteristic protected by applicable law.